01 A process map with AI potential
Every business process in your organisation scored for AI fit and prioritised. You know where to look, and where it is not worth starting.
AI Mapping workshop · one day
You know AI can help your company. You just don’t know where to start?
We map the processes in your organisation, pick the 3–5 with the strongest ROI and leave you with a plan for your first pilot.
Book an intro call
30 min · no commitment · online
- Phase 1 Every process in the company sales · operations · service · HR · finance · IT
- Scored for AI fit and prioritised
- Phase 2 3–5 use cases each with hours, cost and ROI
- Phase 3 1 pilot 90-day plan
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then 12-month AI roadmap
The real question
Not “whether”, but which process first, and how do we measure the ROI.
Most organisations have no settled answer to any of these. Not because they are badly run, but because AI arrived faster than teams could build a strategy that turns into budget decisions.
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Which of our processes are good candidates for AI automation?
01 A process map with AI potential -
Where exactly can AI save us hours every week, or a meaningful slice of the monthly budget?
02 Top 5 use cases with a business case -
Are our competitors already using AI in areas where we are falling behind?
04 A 12-month AI roadmap -
In what order should we roll AI out so the first pilot shows a fast, measurable result?
03 A first-pilot plan (90 days) -
What will it cost, and how long until it pays back?
06 Investment and ROI estimate
AI Mapping gives you those answers in one day, plus a map you can plan the next 12 months on.
How the day runs
Three phases. A few hours. One plan.
One day with your team, plus preparation on our side. Each phase ends with something on paper.
- Before Preparation on our side
- Phase 1 2h
Mapping your business processes
We list the processes across the organisation (sales, operations, customer service, HR, finance, IT) and score each on what makes a good AI candidate: repetition, volume, access to data, staff time, cost of an error.
process map
- Phase 2 3h
Use cases with a real ROI
From the process map we pick the 3–5 best candidates for AI. For each one we size the upside: hours per week, costs, how much faster or better the work gets. The output is a list with concrete ranges, not a list of ideas.
top use cases with a business case
- Phase 3 2h
A pilot plan and a 12-month roadmap
We choose one use case for a production pilot, judged on quick ROI, low risk and your team’s capacity to deliver it. You get a 90-day pilot plan and a wider 12-month roadmap for what comes next.
pilot plan + roadmap
Who’s in the room
six people at most
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CEO or COO
where AI will genuinely help the company earn or save -
CIO or CTO
a strategic AI map, not just one more tool -
Head of Operations
runs 30 processes, some of which AI could improve -
1–2 people from the business
who know the day-to-day processes
A buying committee in one room leaves with one shared plan instead of three different decks.
What you walk away with
Six documents you can put in front of the board.
Previews are illustrative. Yours are built from your processes and your numbers.
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02 Top 5 use cases with a business case
The five best candidates, each with a time, cost and ROI estimate ready for the board. Concrete ranges, not generalities.
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03 A first-pilot plan (90 days)
A concrete plan: which process, stages, roles, milestones, risks and success criteria. With decision points: when to push on and when to stop.
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04 A 12-month AI roadmap
The wider plan for what follows a successful pilot, with growing complexity and value. A document to anchor next year’s budget discussion.
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05 Data readiness scoring
Which data sources are ready for RAG, which need tidying up and which to leave alone. Without it, every AI rollout is a gamble.
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06 Investment and ROI estimate
A concrete calculation: what the first pilot costs, when it pays back and where the next investment steps are. Numbers your CFO will recognise.
The difference
After most AI training, a company has a certificate. After AI Mapping, it has a map it can execute.
Typical AI training
- A list of tools to figure out on your own
- Knowledge you will have forgotten by Monday
- A certificate on the wall
AI Mapping (Ragen.ai)
- A process map of your specific company
- Documents you can use immediately
- A first-pilot plan with a measurable ROI
You own every deliverable. Then you choose.
No obligation to implement Ragen.
- Path A
Roll it out in-house
Your team executes the plan.
- Path B
Hand it to another partner
The map works with any vendor.
- Path C
Continue with us
The same plan, delivered by the team that built it, usually reaches production sooner.
- The first pilot delivered by the team that ran your workshop
- No lock-in to a single AI model vendor (open source and commercial)
- Full control over who sees what across the organisation
- Data sovereignty: deployed on your own infrastructure
FAQ
Frequently asked questions
Is this for us if we are only just starting with AI?
Yes. Most organisations that come to us sense AI could help but don’t know where to begin. That is why we start from the process map, not from tools.
How long is the workshop and what does it cost?
One day: 7 hours with your team, plus preparation on our side. The price is set after the intro call and depends on the size of the organisation and the scope. The intro call itself is free.
Who from our side should attend?
Ideally the CEO or COO, the CIO or CTO, the head of operations and one or two people from the business who know the day-to-day processes. Six people at most: a bigger group dilutes the decisions.
Do we have to implement Ragen.ai afterwards?
No. The map, the business case and the pilot plan are yours. You can execute them in-house, with another vendor or with us. Ragen.ai is one option, not an obligation that comes with the workshop.
What about compliance and the EU AI Act?
Regulation is part of the context, not the point of the workshop. We also score each use case for regulatory risk, so you don’t pick a pilot that stalls at your data protection officer. But the reason to buy the workshop is ROI, not compliance.
Do you only run workshops in regulated industries?
The workshop works in any industry. For sales, marketing and HR teams, SalesYY, our sister brand, is often the better fit: it focuses on changing everyday habits and on AI templates built into the daily workflow.
30 minutes. We’ll show you where AI pays back most in your organisation.
The first call is free and takes 30 minutes. You leave it with a concrete workshop scope for your organisation, or with our honest recommendation that it isn’t for you.
Book an intro call
30 min · no commitment · online
From our blog
Articles on AI assistants in companies
- Your company already has 50 processes ready to automate. All you need is a place to plug AI into them.
- Open source models in your company: when Mistral, GPT-oss and Qwen are enough instead of GPT, Gemini and Claude
- Where is your AI Assistant’s data physically located? A practical guide to AI sovereignty
- What is RAG and how does it work in a company?